Grow your business.
We keep the books.
A dedicated, university-educated bookkeeping assistant who runs your invoicing, expenses, reconciliation, payroll and monthly reports inside your own accounting software. You approve payments. Your accountant files.
Take control of the numbers without doing them yourself.
Most owners spend their Sunday afternoons on receipts and spreadsheets. A bookkeeping assistant gives you those hours back, and books your accountant can work from.
- 01
Cut costs by up to 75%
A skilled bookkeeping assistant instead of an in-house employee. No office, no equipment, no benefits.
02Hassle-free management
We recruit, train and review. You get one dedicated person and a team lead who checks the work.
03Exactly the hours you need
Support your existing finance person, or build a complete bookkeeping unit. Scale month to month.
Illustrative figures. Your report uses your numbers, in plain language.
The whole bookkeeping cycle, run every month.
Four areas and the tasks inside each. Your assistant keeps the books and prepares what your accountant needs. Your accountant files and advises.
Invoicing and collections
Invoices out on time, chased politely and matched to payments when they land. Your assistant runs the cycle so cash arrives when it should.
- Creating and sending invoices
- Recurring billing set up
- Payment reminders on a schedule
- Following up on overdue payments
- Matching payments to invoices
- Accounts receivable ageing reports
- Managing accounts payable
- Recording supplier bills
What you get: Every invoice sent, every late one chased, and an ageing report you can read in a minute.
Invoicing and collections
Invoices out on time, chased politely and matched to payments when they land. Your assistant runs the cycle so cash arrives when it should.
- Creating and sending invoices
- Recurring billing set up
- Payment reminders on a schedule
- Following up on overdue payments
- Matching payments to invoices
- Accounts receivable ageing reports
- Managing accounts payable
- Recording supplier bills
What you get: Every invoice sent, every late one chased, and an ageing report you can read in a minute.
From receipts to a report you can read in a minute
Your part is forwarding what arrives and approving what goes out. The rest is handled.
All month1Everything captured
Receipts photographed, bills forwarded, statements pulled. Nothing lives in a shoebox or an inbox.
Weekly2Categorised and reconciled
Every transaction coded and matched against the bank, so the books agree with reality before month end.
Ongoing3Invoices chased
Reminders go out on a schedule, payments are matched, and you hear about the ones that need a call.
The 1st4Report and tax pack
A one-page profit and loss in your inbox, and the folder your accountant needs, already organised.
What a 20-hour-a-week bookkeeping assistant covers
A realistic rhythm for a small business with one or two bank accounts and a handful of team members. More entities or volume means more hours, agreed up front.
- Weeklytransactions categorised and receipts filed
- Monthlybank, card and payment accounts reconciled
- On timeinvoices sent, reminders on days 3, 7 and 14
- Each cyclepayroll prepared for your approval
- The 1stprofit and loss and cash flow in your inbox
- Year endtax pack organised for your accountant
At $8 to $15 an hour that is roughly $640 to $1,200 a month, against $4,000 or more for an in-house bookkeeper.
You approve. They keep the books. Your accountant files.
Approve payments and payroll
Nothing leaves your bank without your say. You keep signing authority, and your accountant keeps sign-off on tax.
Keeps the books
Captures, codes, reconciles, invoices and reports, in your accounting software, under your login policy.
Checks the close
Reviews the month-end close, arranges cover when your assistant is away and adds a second pair of hands at year end.
Back-office work our assistants already run.
In a client’s own words, and an offer to speak to one before you decide.
“Kelvin and the Virtual Wise Team has been an invaluable asset to Powersmith Solar for the past three years. His ability to manage everything from executive support to marketing and backend operations has significantly streamlined our processes and boosted our productivity.”
“Numbers are sensitive. Before you hand yours over, we will put you on a call with a client whose books we keep, so you can ask them anything.”
Anyone who would rather run the business than the books.
Nine kinds of client we already serve, and what they hand over first.
Small businesses
E-commerce sellers
Consultants and agencies
Founders and entrepreneurs
Attorneys and practices
Nonprofits and churches
Real estate
Creatives and photographers
Finance teams
Already at home in your accounting software.
Your assistant works inside your own accounts, with accountant or staff access rather than your owner login. Bank feeds stay read-only unless you decide otherwise.
Wave
FreshBooksSageZoho Books
DeelADPWisePayoneerPayPal
BillShopifyWooCommerce
DextBrexGoogle DriveDropboxGmail
ExcelLooker StudioAirtableNotion
DocuSignBooks you can trust. People you can call.
A dedicated assistant for your numbers, with a company behind them that answers the phone.
Every month-end close reviewed by a team leadEvery hour you buy gives a Kenyan graduate a professional career. 60% of our team are women.
01Expertise that counts
Accounting and finance graduates who know double-entry, reconciliation and the software, tested on a real set of books before they meet a client.
02Tailored to your books
Daily bookkeeping, a month-end close, or year-end preparation for your accountant. Two or three profiles, you choose.
- 03
Cost-effective
From $8 to $15 an hour, month to month. No office, no benefits, no software you do not already pay for.
- 04
Peace of mind
NDA before day one, read-only bank access by default, a team lead reviewing every close. No more tax-season panic.
Need everyday admin as well? The same assistant can cover both.
See Virtual AssistanceWhat owners ask before they hand over the books.
Straight answers on ownership, bank access, security and tax time.
You do. The QuickBooks or Xero subscription stays in your name, the data stays in your account, and your assistant works inside it as a staff or accountant user. If we stop working together, you remove one login and lose nothing.
Only read-only access to statements or bank feeds, which is what reconciliation needs. Your assistant never holds cards, signing authority or the ability to move money. Payments and payroll always go out with your approval.
Every assistant signs an NDA before day one. Logins are shared through a password manager, never in chat or email, and removed the day an engagement ends. Work happens inside your own systems, so nothing is copied out.
Your assistant keeps the books tax-ready all year and prepares a year-end pack: reconciled accounts, categorised expenses, receipts filed, reports run. Your accountant files from that pack. We do not file returns or give tax advice.
No. We provide the bookkeeping assistant; you keep your accountant, and the two work together. If you do not have one, we will tell you when you have reached the point of needing one.
Yes. Catch-up bookkeeping is a common first project. We agree the period, the assistant works through it at an agreed number of hours, and you get a clean starting point before the monthly rhythm begins.
Yes. Our assistants keep books in USD, GBP, EUR, AUD, CAD and KES, handle multi-currency accounts, and are scheduled to overlap with your working day.
It gets fixed, at no cost, and the team lead reviews how it happened. Every month-end close is checked before it reaches you, which is where most errors are caught.
You receive two or three candidate profiles after the discovery call, interview the ones you like, and your assistant is working within 48 hours of your choice.
Get your Sundays back. Get books your accountant loves.
Book a free consultation. Tell us which software you use and how far behind the books are, and we will send two or three profiles of assistants who can take it on.
Get a Bookkeeping Assistant