Accomplish three times more.
Hand the rest to your assistant.
A dedicated, university-educated assistant who takes the inbox, the calendar, the follow-ups and the paperwork off your desk. You set the rules. They run the day.
You are wearing every hat. Three of them are heavy.
If any of these sound familiar, an assistant pays for itself in the first month.
- 01
No time
So much on your plate that the business stalls, and you cannot take a day off without the inbox piling up.
02Missed deadlines
Routine tasks slip, then the important ones do too, and you are working late to catch up.
03Slow replies
Clients and partners wait days for answers to the emails and calls that matter to the business.
Forty tasks. Anything that can be done online.
Four areas, each with the tasks our assistants already do for clients every week. Pick the ones that eat your time.
Administrative duties
The inbox, the calendar and the paperwork that eat your mornings. Your assistant takes them over and keeps them running to your rules.
- Managing and organising emails
- Scheduling meetings and appointments
- Data entry and database management
- Preparing and organising documents
- Answering calls and managing voicemails
- Booking travel and accommodation
- Creating reports and presentations
- File organisation and management
- Handling customer service enquiries
- Managing contact lists and updating the CRM
What you get: An inbox you can trust, a calendar that is already booked and documents ready before you ask.
Administrative duties
The inbox, the calendar and the paperwork that eat your mornings. Your assistant takes them over and keeps them running to your rules.
- Managing and organising emails
- Scheduling meetings and appointments
- Data entry and database management
- Preparing and organising documents
- Answering calls and managing voicemails
- Booking travel and accommodation
- Creating reports and presentations
- File organisation and management
- Handling customer service enquiries
- Managing contact lists and updating the CRM
What you get: An inbox you can trust, a calendar that is already booked and documents ready before you ask.
From handover to habit in five working days
Your part is about an hour on day one and ten minutes a day after that.
Day 11Kick-off and access
A short call to agree priorities, then access is set up properly: shared inboxes, calendar, Slack and Drive, no passwords passed around.
Day 1 to 22First tasks under way
Inbox triage, meetings booked and the CRM brought up to date. Small, visible wins first, documented as they go.
Every day3A morning update
What was done, what is next and anything that needs your call, in Slack or email, in your time zone.
Friday4The weekly summary
One page: tasks done, hours logged and what is planned for next week. You always know where your hours went.
What a 20-hour-a-week assistant takes off your desk
A realistic picture. The mix follows your priorities: heavier on the inbox one week, on a launch the next.
- 15 hrsfreed for you, every week, on average
- Dailyinbox triage and calendar kept current
- 2 to 4meetings, trips or events arranged a week
- WeeklyCRM updated, invoices sent and chased
- 1 to 2reports, decks or documents prepared
- Fridayone-page summary with hours logged
At $8 to $15 an hour that is roughly $640 to $1,200 a month, with no retainer and no contract.
You decide. They do. We back them up.
Set the rules and approve
How you like emails answered, who gets your calendar, what needs your sign-off. Written down once, in week one.
Runs the day
Dedicated to you, working your hours, learning your business. Never shared between clients without your say.
Backs them up
Reviews quality monthly, steps in with cover when your assistant is away and adds a specialist when a job needs one.
Assistants already running someone’s week.
Four clients, in their own words. No invented numbers.
“Both cost and qualifications were my top priorities. Working with Kelvin at Virtual Wise has solved both of those challenges, and more. VA services are affordable without having to sacrifice talent, professionalism, or customer service.”
“She has taken on key responsibilities, including managing my newsletter, blog, website updates, and social media, with efficiency and care. Terry quickly adapts to new technologies, communicates promptly, and always comes prepared for our weekly Zoom meetings.”
“Terry has been an outstanding addition to the team. Beyond her exceptional talent, her flexibility, openness to feedback, and collaborative spirit make her an invaluable member of our team.”
“His ability to manage everything from executive support to marketing and backend operations has significantly streamlined our processes and boosted our productivity.”
Anyone whose week is fuller than their calendar.
Nine kinds of client we already serve, and what they hand over first.
Entrepreneurs
Executives
Small businesses
Sales teams
Consultants
Attorneys
Authors
Photographers
Church leaders
Not on the list? If it can be done online, an assistant can do it. Tell us what you need.
Already at home in the tools you use.
Your assistant works inside your accounts. Logins are shared through a password manager and team access, never pasted into chat.
Microsoft 365CalendlyZoomGoogle MeetWhatsAppLoom
SlackAirtableGoogle SheetsToggl
DocuSign
ExcelGrammarly
Canva
PhotoshopFigma
GoHighLevelZohoMailchimp
KlaviyoTypeformCalendlyStripe
ChatGPTn8nZapierUse something we have not listed? Tell us in your message and we match for it. Our assistants pick up new tools in days.
See AI-Fluent VAsOne dedicated person. A whole team behind them.
Not a marketplace where you gamble on a stranger, and not an agency that rotates staff through your account.
Client success available around the clockEvery hour you buy gives a Kenyan graduate a professional career. 60% of our team are women.
01University-educated, top 5%
Graduates in business, communication and administration, tested on real briefs before they meet a client.
02Two or three profiles, you choose
We shortlist assistants who fit your industry and tools. You interview them on a call and pick.
- 03
Cover, quality and a team lead
If your assistant is away, we cover. If quality slips, we catch it first. Free replacement if the fit is wrong.
04Month to month, from $8 an hour
No contract, no upfront fee, no benefits or overheads. Add hours when you are busy, trim them when you are not.
Compare us with an agency, a freelancer and an in-house hire.
See the comparisonWhat owners ask before they hand it over.
Straight answers on access, hours, cover and what dedicated really means.
Anything that needs to be done in person, and anything that needs your judgement rather than your time: signing contracts, final hiring decisions, sensitive client conversations you would rather own. Everything else that happens on a screen is on the table.
On day one we agree priorities and your assistant writes the first process notes as they learn each task. From then on you hand things over in Slack, email or a shared board, however you already work. Most clients spend about ten minutes a day on it.
Your hours, not ours. Assistants are scheduled to overlap with your working day, including US and UK time zones. You choose 10, 20 or 40 hours a week and can change it month to month.
Yes. Answering the phone, chasing invoices, confirming appointments and following up enquiries are standard. Every assistant is university-educated, fluent in English and tested for spoken communication before joining.
Through a password manager such as 1Password or Bitwarden and the team-access features of your tools, so logins are never sent in plain text. Every assistant signs an NDA before day one, and access is removed the moment an engagement ends.
One assistant, assigned to you, who learns your business and works your agreed hours. They are not rotated between clients and not shared without your say. If you need more than one skill set, we add a second specialist under the same team lead.
Your team lead arranges cover from someone briefed on your account. Because your processes are written down from week one, the work carries on.
For the everyday mix, usually yes: inbox, calendar, social posts and a newsletter sit comfortably with one person. For heavier marketing, design or bookkeeping we pair a specialist and split the hours.
A daily update and a one-page Friday summary with tasks done and hours logged. Time is tracked in a timesheet you can see at any point.
You receive two or three candidate profiles after the discovery call, interview the ones you like, and your assistant is working within 48 hours of your choice.
Get 15 hours of your week back. Starting this week.
Book a free consultation. Tell us what fills your days and we will send two or three profiles of assistants who can take it on.
Get Your VA